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Advance Users -- Start using DDL “Full’ Version or Trial Version -- GETTING STARTED --
This file can be download and print in the following formats:
Below you will find how to enter and track the following items, from which you will be able to get many different reports.
n Revenue – You must set this up.
n Expenses – You must set this up.
n Odometer - Deadhead miles, Loaded Miles
n Fuel Records – Miles per gal, cost per mile.
Before we begin, this is for users who understand windows operating system, (Copy, Paste, Delete, Move, F-Keys, CTRL Keys, Shift Keys, and DDL menu’s. See the basic version if you do not.
When you see Bold Lettering – this means click on that menu item in DDL. In DDL there are almost always 3 to 5 ways to do the same thing; I will be using a combination of CTRL Keys and F- Keys. Example to open the New Data Record Box (this is where all data is entered in to DDL) you could do it any of the follow ways:
1. Left Click on the New Data Icon on the menu bar.
2. Right Click on the time you want to enter New Data in the grid, and then left click on the New Data Record box that appears.
3. Press the F2 key on the top of the keyboard
4. Hold the CTRL key down and press the N key on your keyboard – CTRL-N
5. Click on EDIT on the tool bar, and then select New Data Record. (Open Image)
As you can see you have many choices, and they all do the same thing, Open the New Data Record box so you can enter data in to DDL.
Start Drivers Daily Log Program –
For advance users we recommend using the open/close system, by default DDL uses a remove type record. Follow the steps below to change from the default to the Open/Close system; you can always change back at any time.
Click on Settings, then click on Log Sheet, Records, Reports, Print, Audit, then click on Records/Report Settings… Located the setting called ‘Enable Sample Records’ the check box will have a check mark in it, click to remove this check mark. Then click OK on the top. (You must do this to save any settings) You will now be using the Open/Closed system). A record will stay open until you do a close record.
While you have this open make sure you have a check mark in the following check boxes: (Open Image)
1. Enable Fuel Records/Reports
2. Enable Odometer Records/Reports
3. Enable Expense Records/Reports
4. Enable Revenue Records/Reports
5. Enable Days Out Record/Reports
6. Enable Trip Records/Reports
Start a new Trip at the Last Stop of Old Trip. .
Special Note: Trip Number and Manifest number have to be the same in other data area, i.e. odometer, revenue, expense, fuel and so on in order for DDL to compile the information under that number i.e. 12345. 12345 is not the same as 12345-Dallas, TX to Fort Worth, TX. DDL would consider this to be different trips. The basic rule is ‘Open’ the Trip first, Close the Trip last. The other entries do not matter the order they are inputted into DDL
During the Trip:
End of Trip:
That’s it, other things you can track are, speed limits, (must enter an odometer as you enter a state, and set up Speed Limits in the settings) IFTA records. Settlements records off trips
You can now generate over 85 reports on the data you have entered. Go to REPORTS-MORE REPORTS. (The more you enter in DDL the more information (Reports) you can generate. (You can view sample reports on our web site. Look for the link on the left side of the page)
You should enter Days out Record when you get home and Depart home. This will allow you to generate a report for taxes on the total Days out for any given period of Time. (Open Image)
Special Note: Please do not confuse the Calculate Button on the Days Out New Data Screen. This calculates from the time you departed this period. I.e. You depart the house at 0600 hrs today. You must complete a Depart record. Then at noon you click on “Calculate Button” it would show 6 hours. This is a great way to know how long since you left the house have you been out. The is a Report under All Reports that will listed all the days out. (Open Days Out Report Image)
The above instructions will get you started using advance functions in DDL software, there are many more things DDL will and can help you do. We recommend that you get comfortable doing the basics, then read the help files. DDL uses the same commands in each area, so understanding one will help you understand all. You can enter as much data or as little data that you like. You must enter the required information that FMCSA requires on all logs. (FMCSA DOT require that 11 items must be entered on a log, The 11 items are: FMCSA Safety Regulation Handbook (BIG Green Book) 395.8 (d)
The following information must be included on the ‘LOG’ form in addition to the grid:
2. Total miles driving today;
3. Truck, or tractor and trailer number;
4. Name of Carrier;
5. Driver’s signature/certification;
6. 24-hour period starting time (e.g., midnight, 9:00 a.m., noon, 3:00 p.m.);
7. Main office address;
8. Remarks - You must show at least a CITY and STATE. i.e. Dallas, TX;
9. Name of Co-driver;
10. Total hours (far right edge of grid); and
11. Shipping document number(s), or name of shipper and commodity. (Trip Number are OK)
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