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Aug 30, 2004 -- SPECIAL MESSAGE TO ALL DRIVERS - 'Regulatory Guidance and DOT instructions on how to use DDL. Carry this in your vehicle at all times. Many DOT are under the false impression that computer logs fall under 395.15 (Automatic On Board Records). This is wrong, Computer Logs (DDL) fall under 395.8 and are legal as long as you follow the instructions issued under 395.8. Print and save this in your permit book.
Note: You can download this Instruction sheet in the downloads section.
We have prepared this information sheet to assist DOT in reviewing a Log prepared by Drivers Daily Log Software.
DOT ALERT: Read This. Some DOT officers are under the mistaken opinion that DDL is covered by FMCSR 395.15 ‘Automatic on-board recording devices’. They are declaring that “DDL is illegal” since users can change their logs. So far, they are only issuing warnings and some ‘out of service’.
These DOT officers are mistaken. DDL is covered by FMCSR 395.8 ‘Driver’s record of duty status’. And in particular, DOT Interpretations 395.8 Question 28 (The big green FMCSR published February 2004 or later):
“May a driver use a computer to generate his or her record of duty status (log book) and then manually sign the computer printouts in lieu of handwritten logs?
Guidance: A driver may use a computer to generate the graph grid and entries for the record of duty status or log books, provided the computer generated output includes the minimum information required by 395.8 and is formatted in accordance with the rules. In addition, the driver must:
1. Be capable of printing the record of duty status for the current 24-hour period at the request of an enforcement officer.
2. Print the record of duty status at the end of each 24-hour period, and sign it in his or her own handwriting to certify that all entries required by this section are true and correct.
3. Maintain a copy of printed and signed records of duty status for the previous 7 consecutive days and make it available for inspection at the request of the enforcement officer.”
This Regulatory Guidance was issued as a result of ‘prodding’ by the author of DDL. The actual letter issued by the FMCSA on 04 Jan 2002 is available at the DDL web site. http://www.driversdailylog.com/ddllegal.htm . Download and print copies of the letter; and place several copies in your permit book.
Also some DOT want to see an instruction sheet for DDL. This also in not required. However we have written one as we feel that it will only help the driver with the DOT officer. We recommend you print out and keep a copy with the Regulatory Guidance letter.
Download and Print both documents below:
Regulatory Guidance Letter Dated 04-Jan-2002 (.pdf format)
Instruction Sheet for Law Enforcement Officers for Using Drivers Daily Log (DDL)
Click on a format below to download a copy. Some will appear in your browser window and can be printed
PDF Format .pdf (Must have Adobe Reader)
Notepad Format .txt (All window base systems will have notepad.)
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